Promotion

Promotion

The Promotion option from the Payments menu, allows to set up promotions, which are used in the restaurants. There are two types of promotions: Discounts and Coupons. There is a maximum of 100 discounts and coupons combined in the system. The category chosen determines whether the promotion is a coupon or a discount.

Two tasks must be performed for each discount or coupon:

Create the discount in Point of Sale Control/Payments/Promotions/Promotion.

Set the divisions or items to be discounted in the Point of Sale Control/ Payments/ Promotions

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Setup

Description

Enter the description of the promotion.

Bar Code ID

Enter the bar code ID of the promotion. This bar code must be scanned before touching this promotion's button on the discount screen.

NOTE: This is useful to scan a coupon cutoff from a newspaper or a discount book, for example.

External Code

Enter the discount code to be used by the external discount manager interface.

Category

Category	Description	Type	Application Mode	Type
Item	This category allows to discount up to 50 sales items regardless of their divisions.	$	Fix: The figure entered in the Amount field determines the maximum discount amount. If "0" is entered, the maximum discount will be the price of the item. Maitre'D does not use the Rate field for this combination, so the field can be blank.	Coupons
Item		$	Open: The discount will be the price of the item. The Amount and Rate fields must be set to "0". This combination cannot be used on the Order screen.	Coupons
Item		%	Fix: The figure entered in the Rate field determines the discount amount. If "100.00" is entered, the discount will be the price of the item. Maitre'D does not use the Amount field for this combination, so the field can be blank.	Coupons
Item		%	Open: This combination works like the one above, except that it cannot be used on the Order screen.	Coupons
Item by Division	This category allows to apply discounts to certain divisions.	$	Fix: The figure in the Amount field defines a maximum discount. If entered "0" in the Amount field, the only maximum for the discount is the price of the item. Maitre'D does not use the Rate field with this combination, so the field can be blank.	Coupons
Item by Division		$	Open: The only discount maximum is the price of the item. Both the Amount and Rate fields must be set to "0". This combination cannot be used on the Order screen.	Coupons
Item by Division		%	Fix: The figure entered in the Rate field determines the discount amount. If "100.00" is entered, the discount will be the price of the item. Maitre'D does not use the Amount field for this combination, so the field can be blank.	Coupons
Item by Division		%	Open: This combination works like the one above, except that it cannot be used on the Order screen.	Coupons
Gross Sales	This category allows to apply discounts to items in certain divisions. The difference between this category and the Item by Division category is in terms of the rules for fixed, open, and Preset.	$	Fix: The figure in the Amount field defines a maximum discount before tax. If entered "0" in the Amount field, the only maximum for the discount is the price of the item. Maitre'D does not use the Rate field with this combination.	Coupons
Gross Sales		$	Open: The only maximum for the discount is the price of the item. The Amount and Rate fields must be set to "0". This combination cannot be used on the Order screen.	Discounts
Gross Sales		$	Preset: Even though the Type is "$", the correct percentage must be set for each division under Detail of Promotion. Maitre'D does not use the Rate or Amount fields with this combination, so those fields can be blank.	Discounts
Gross Sales		%	Fix: The amount in the Rate field defines the maximum discount amount. The amount in the Amount field defines the minimum discount amount. If entered "0" in the Amount and 100% in the Rate field, the whole check, including tax, is discounted.	Discounts
Gross Sales		%	Open: Set this discount as open with a maximum discount.	Discounts
Gross Sales		%	Preset: Set the correct percentage for each division under Detail of Promotion. Maitre'D does not use the Rate or Amount fields with this combination, so those fields can be blank.	Discounts
Gross Sales		Mixed	Fix: Enter the discount rate in the Rate field. Enter the maximum dollar amount that Maitre'D can apply to the check in the Amount field.	Discounts
Gross Sales		Mixed	Open: Enter the discount rate in the Rate field. Then, enter the maximum dollar amount that Maitre'D can apply to the check in the Amount field. If "0" is entered in both the Amount and Rate fields, any discount up to 100% of the check will be available.	Discounts
Gross Sales		Mixed	Preset: Maitre'D does not use the Amount and Rate fields for this type of discount. Define the percentage of the discount by division in Detail of Promotion.	Discounts
Sub Total	Same as Gross Sales, but the discount is applied to the balance of the check rather than to each item. The balance does not include taxes, and pre-set is not available for this promotion.	$	Fix: Enter an amount in the Amount field.	Coupons
Sub Total		$	Open: The Rate field has no impact on the discount. The Amount field sets a maximum amount.	Discounts
Sub Total		%	Fix: Fill out the Amount and Rate fields. This discount defaults to the amount (either the amount in the Amount field or the amount derived from Rate) that is the lesser amount.	Discounts
Sub Total		%	Open: The Amount field has no impact on the discount. The Rate field defines the maximum.	Discounts
Sub Total		Mixed	Fix: Set both the Rate and the Amount fields. The discount defaults to whichever discount calculation is lower.	Discounts
Sub Total		Mixed	Open: Set both the Rate and the Amount field. The discount defaults to whichever discount calculation is lower.	Discounts
Maximum on Total	The Amount or Rate value that is defined for this category is applied to the total of the check including tax.	%	Open: Set this category as open by entering a figure in the Amount and Rate fields. The Rate field defines the maximum amount Maitre'D will apply to the discount, whereas the Amount field defines the minimum amount that Maitre'D will apply to the discount.	Discounts
Maximum on Sub- Total	Same as Maximum on Total, except that Maitre'D will apply the discount to the check's sub-total (before tax).	%	Open: Set this category as open by entering figures in the Amount and Rate fields so that the promotion takes a min-max. The Rate field defines the max-min amount that can be applied to the discount, and the Amount field defines the minimum amount that can be applied to the discount. The Employee enters the % of the amount to be discounted at the workstation (subject to the maximum rate above).	Discounts
Item Media by Item	Same as Item, except that it calculates the discount on the item before tax. With this discount, only Detail of Promotion need to be filled out to note the availability of the discount.	$	Fix: If "0" is entered in both the Amount and Rate fields, the pre-tax item price will be discounted. If the Amount field is populated, this amount will become the maximum discount.	Coupons
Item Media by Item		$	Open: With this combination, enter "0" in the Amount and Rate fields.	Coupons
Item Media by Item		%	Fix: The figure entered in the Rate field determines the discount amount. If "100.00" is entered, the discount will be the price of the item. Maitre'D does not use the Amount field for this combination, so the field can be blank.	Coupons
Item Media by Item		%	Open: The Amount field has no impact on the discount. The Rate field defines the maximum.	Coupons
Item Media by Division	Same as Item by Division, except that it calculates the discount on the items in the specified divisions before tax.	$	Fix: If "0" is entered in both the Amount and Rate fields, the pre-tax amount is discounted. If the Amount field is populated, this amount becomes the maximum discount.	Coupons
Item Media by Division		$	Open: With this combination, enter "0" in the Amount and Rate fields.	Coupons
Item Media by Division		%	Fix: The figure entered in the Rate field determines the discount amount. If "100.00" is entered, the discount will be the price of the item. Maitre'D does not use the Amount field for this combination, so the field can be blank.
Item Media by Division		%	Open: The Amount field has no impact on the discount. The Rate field defines the maximum.
Free Amount	This option first subtracts the value defined in Promotions, and then it subtracts the rate from the balance of the check.	%	Fix: Same as Item by Division, except that it calculates the discount on the items in the specified divisions before tax.	Discounts
Free Amount		%	Open: Same as Item by Division, except that it calculates the discount on the items in the specified divisions before tax.	Discounts
Free on Sub-Total	Same as Free Amount, except that it applies to the check amount before tax.	%	Fix: Same as Item by Division, except that it calculates the discount on the items in the specified divisions before tax.	Discounts
Free on Sub-Total		%	Open: Same as Item by Division, except that it calculates the discount on the items in the specified divisions before tax.	Discounts
Credit	Used along with Delivery to give credit to a dissatisfied customers. The system can track the discount by customer and apply it to the next delivery.	$	Open: With this combination, enter "0" in the Amount and Rate fields.	Discounts

Type

Enable the promotion type. Depending on the promotion Category, the available types are: %, $ or Mixed.

Application

Enable the application type. Depending on the promotion Category, the available applications are: Fix if the value is the same for all applicable divisions or items, Open if the value is entered when the check is printed, or Preset if the values are programmed separately for the different applicable divisions or items in the Revenue Center branches.

Rate

Enter the fix or maximum percentage of the discount.

Amount

Enter the fix or maximum dollar amount of the discount.

On Total

Enable this option to apply an "Item by Division" or "Item by Media/Division" promotion on the division total, for European Operation.

NOTE: This option is only available for these discount types.

Activation Date

Enter the date when the discount will become available.

NOTE: For this field to take effect, a future date must be set in the expiration field below.

Expiration Date

Enter the date when the discount will no longer be available.

Option

Employee Discount

Enable this option to exclude this discounts from the Minimum Declaration TEFRA sales calculation. Disable this option to include the discounted amount in the Total TEFRA sales.

NOTE: The TEFRA reports produce tips and service charges for income tax purposes.

Automatic

Enabling this option, Maitre'D will automatically apply a discount whenever a check is printed. Otherwise, Maitre'D will only apply if the server chooses to, prior to printing the check.

Auto. Item Select

Enabling this option on an Item By Division discount, Maitre'D will automatically select all discountable items, bypassing the item selection on the workstation.

Multiple

Enable this option to allow to use the discount in conjunction with other discounts.

NOTE: the Quantity button can be used for Item Discount so that multiple item discount coupons count as a single discount.

Main Item Only

Enable this option to specify that this Item discount applies only to the main item and excludes its modifiers. If this option is disabled, the discount will also apply to any modifier with a price.

Charge

Enabling this option, Maitre'D will add the value of a discount to the check instead of subtracting it. This option can be helpful for cover charges, for instance. If it is disabled, Maitre'D subtracts the value of the discount from the check.

Subscribed Sales

Enable this option to remove this discounts from the sales totals of the divisions that franchises pay royalties on. Otherwise, franchises will have to pay royalties on total sales for these divisions, regardless of discounts.

Remaining Sub-Total

Enabling this option, the entered amount will be used as the sub-total and the discount amount, will be calculated. Otherwise, the entered amount will be the discount.

NOTE: This option is only used with Sub-Total Category, $ Type and Open Application.

Print Coupon

Enable this option to print a coupon each time this discount is applied.

Two for One

When this option is enabled and the discount is defined as an item discount, the discount will be applied to the least expensive item out of two items. If the bill contains more than two items, they will be paired using the most expensive item with the second most. This discount can be used in situations where the second plate is free, or the second plate is at half price. The program automatically selects the items to be discounted.

Many for One

Enable this option to create a "many for one" discount, which works in a similar way to the Two for One, but allows for 3 for 1 etc. After enabling this option, the Eligible Count field needs to be filled with the number of items to be discounted. For example, to create a "Get 5 for the price of 1" discount, enter "5" in the eligible count field.

NOTE: Many For One is not compatible with the Main item Only option. Also, the Two For One and Second Price options will automatically become disabled.

Second Price

When enabled, the discount will be applied to the least expensive items out of multiple items. A fixed price will be applied to the discountable items. These prices could be setup for each items and revenue centers.

Folio

Enable this option to request an alphanumeric folio number (discount reference number) when this promotion is applied.

NOTE: If more then one discount with Folio is applied on the same check, the folios will be requested for each promotion, but only the last one will be printed on the receipt and reports. This Folio can also be read from a magnetic or barcode card from a discount book, or a manager card, for example. The format for magnetic cards is ;1234567890? on Track 2.

Folio Validation

Enable this option to use multiple numerical validation ranges for discount folios of up to 10 digits. When entering an invalid value, an error message is displayed and the user must enter another value.

NOTE: A file named Folio.ini must also be saved in C:\POSERA\MaitreD\DATA

This file contains the valid range for folios, with one range per line. The first and last number of each range is separated by a dash (-), such as in this example:

100000 - 200000

500000 - 600000

900000 - 1000000

Spaces are not important. Once this file is created, redo workstation data. If the Folio.ini file is not present in the Data folder, no validation is performed.

Apply on Whole Order

Enable this option to apply an Item or Item by Division discount on all eligible items of the current Table 0 order from the Order screen.

NOTE: This is useful to replace a Gross Sales discount when the European Operation and Value Added Tax (VAT Calculation) options are both enabled in P.O.S. Control / View / Options / Configuration / Option

Eligible Count

Enter the number of items that are eligible for the second price or Many for One discounts.

NOTE: This field is only available when the Many For One or Second Price option is enabled.

Use Discount Manager

Enable this option to manage this promotion with an external discount manager interface.

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Schedule

Some promotion might be available only for specific period of a day and for specific days in a week. The schedule branch allows to answer this type of promotion structure by enabling the mark related to the period you need, broken down to 15 minutes intervals, for each day of the week tab. For example, a Happy Hour discount could be available only on Thursdays and Fridays from 16:45 to 19:15. If the time is outside these ranges, the discount will not apply. Notice that we gave a leeway of 15 minutes before and after 5 to 7 PM.

NOTE: On the Week tab, partial hours are brown instead of blue.

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Revenue Center

Available

Select this option for this promotion to be available for this Revenue Center.

Button - Select All

Click this button to select the entire list.

Button - Clear All

Click this button to unselect the entire list.