# Export

The Export option from the File menu allows to export the currently displayed report in a variety of file formats, such as PDF, HTML or XML. You can save this report on a disk file, Exchange Folder or Microsoft Mail, if you have email functionality on your server, to send it by email to a colleague.

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NOTE: This option is not available if no report is currently opened.
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 When you select this option the following screen will display:

**Format branch**

**Select the file format to export**

**Format**

Enable from the list your preferred format. Available formats are Acrobat (PDF), HTML, XML, Crystal Report file, Word document, Text, Tabbed Text or Lotus. Acrobat (PDF) is an ideal format for securing your data from edition.

**Destination type**

Select from the list whether to save the data to disk, or email it though Microsoft Mail (MAPI).

**Send to Web Service**

Enable this option so that the data is exported towards the Databoard.

**Save to document**

Enable this option so that the data is exported automatically each time the report is generated.

 

**Page Range branch**

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NOTE: The Page Range branchis only available if the Format selected on the Format branchis Acrobat (PDF) or HTML.
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\>Select the page range to export

**All**

Enable this option to export all pages of the report

**Page Range**

Enable this option to export a range of pages from the report.

**From**

If you selected to export a page range, enter here the first page to be exported.

**To**

If you selected to export a page range, enter here the last page to be exported.

**Destination branch**

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NOTE: The Destination branch is only available if the selected option on the Format branchis Disk for the Destination Type field or either HTML or XML for the Format field.
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**Select the file destination to export**

**Browse**

Use the browse button to browse to your destination directory.

**Directory Name**

This field allows to name a subdirectory name within your destination directory. NOTE: This field is only available if the Format selected on the Format branchis HTML or XML.

**Base File Name**

This field allows to change the default name of the export file.

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NOTE: This field is only available if the Format selected on the Format branchis HTML or XML.
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**File name options**

**Add report generated date**

Enable this option to avoid export files from different days to overwrite each other.

**To file name**

Enable this option to add the report generated date to the Base File Name.

**To directory name**

Enable this option to add the report generated date to the Directory Name.

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NOTE: This field is only available if the Format selected on the Format branchis HTML or XML.
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**HTML branch**

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NOTE: The HTML branch is only available if the Format selected on the Format branch is HTML.
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**Select the export HTML options**

**Page Navigator**

Enable this option to include navigation links between separate HTML pages.

**Separate HTML Page**

Enable this option to have as many HTML pages as there are report pages. If you disable this option, the whole report will be included on one long HTML page.

**Microsoft Mail branch**

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NOTE: This branchis only available if the Destination Type selected on the Format branchis Microsoft Mail.
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**Select the e-mail addresses to export**

**Check Names**

Use this button to verify if the address entered in the "To…" field is found in your email contacts.

**To…**

Enter the email address you want to send the export to. Use the "To…" button to select the address from your email contacts.

**CC…**

Enter the email address you want to send a copy of the export to. Use the "CC…" button to select an address from your email contacts.

**Subject**

Enter the text that will display in the header of the email.

**Message**

Enter the text that will display in the body of the email.