Configuring media types for use with EFT
Before using Electronic Funds Transfer to process card payments, appropriate media types need to be configured in the Point of Sale Control module. The help section below will focus on settings that are specific to media types to be used with the EFT module. For more generic information, please refer to the Point of Sale Control help.
REMINDER:
Media Type #1 is reserved for cash.
Media Types #2 through #23 are available for custom payments, such as EFT card payments, gift card redeem, foreign currency, etc.
Media Types #24 through #50 are reserved for internal use by Maitre'D. With the exception of the Media Type description, these should not be altered.
Access Media Types
Logon to the Maitre'D Back-Office with appropriate credentials, using distributor or system owner access.
Start the Point of Sale Control module.
Within the Point of Sale Control module, click on the Payments menu and select the Media Types option.
The list of all currently available media types will be displayed.
Edit an existing Media Type
From the list of Media Types, select an existing media type between #2 and #23 by clicking on it.
With the desired media type highlighted, click the Modify button.
The selected media type's properties will be displayed.
Create a new Media Type
From the list of Media Types, click the Add button.
A new, blank media type will be created and assigned the lowest available ID between 2 and 23 inclusively.
Setup
Description
Type in a short but meaningful description for this media type. The description is printed on readings as well as on Maitre'D Back-Office reports. It is also displayed on the POS payment selection screen.
EFT: For EFT card payments, use card brand names, such as Visa, MasterCard, AMEX, etc.
Payment Type
Select from the drop-down list whether this media type is Canadian debit, Cash, Cash card, Charge, External gift certificate, Foreign currency exchange, Frequent diner, Gift certificate, Meal plan, PC-EFTPOS Pre-Auto, PC-EFTPOS Sale or other.
EFT: For EFT card payments, select the Charge option.
Payment Surplus
Select how payment surplus, also called over-tendering, is treated by Maitre'D.
Null: This option is used for card payments in environments where tips are not accepted.
Tip entry: This option is used for card payments where the payment surplus is to be treated as tips.
Change: This option is meant to be used with cash and foreign currency where any payment surplus is to be calculated as change that is returned to the customer. This option can also be used with Gift Cards in certain regions where customers can claim unused balance on gift cards.
EFT: Select the Tip entry option if the establishments accepts tips, or select Null if tips are not allowed. the Change option is not allowed for EFT payments.
Identification
Room Charge
Enter the room identification to be used by the room charge interface. If posting of other payments is allowed in the room charge interface, then all the bills paid using this media will be posted to the hotel interface at the specified room identification. This posting will occur during the end of day operation. If no identification is supplied, then this media will not be sent to the hotel system.
EFT: This setting is only used if a property management system is in use.
Fiscal
Enter the payment type number to use from the Fiscal Printer "Spark" Configuration in Russia.
EFT: This setting is only used if the Russian fiscal printer is in use.
Currency
Exchange Rate
Define here the exchange rate between the current currency and this media. The rate takes into account the difference between the number of decimals used for the two currencies.
Example: To convert 5.00$ to LL8000 you can use -1 as number of decimals with a rate of 1.6 and a monetary sign of " LL ", The rate needs to be 1.6 and not 1600 since there is 3 digits difference in the number of decimals between the currencies
EFT: This option is not used with EFT card payments. Currency exchange is normally handled by the card issuing bank.
Currency Sign
Enter the characters representing the currency sign, followed by the decimal separator character. The currency sign will appear in front of all currency amounts (if you add a minus sign "-"before the currency sign, it will appear after all currency amount), and the separator will show you where the decimals begin.
NOTE: The separator must be present even if not used.
Example:
USA " $. " $4.95 (with number of decimals = 2)
Other " LL " LL4950 (number of decimals = -1)
Other " FF " FF49,5 (number of decimals = 1)
With a negative number of decimals, no decimals will be used because zeroes are appended to the amount.
NOTE: If this setting is not configured, Maitre'D will use the default that is configured in System Configuration / View / Options / Regional Settings.
EFT: Configure as per customer's preference and requirements.
Nb. of Decimals
Enter the amount of decimals to appear in the currency amounts displayed or printed. If there are no decimals but instead there are a number of mandatory zeroes to appear, enter the number of mandatory zeroes as a negative value in this field.
Example:
USA: 2 decimals $9.95
Other: LL9950 decimal = -1
^ Mandatory zero here
NOTE: If this setting is not configured, Maitre'D will use the default that is configured in System Configuration / View / Options / Regional Settings.
EFT: Configure as per customer's preference and requirements.
Media Limit
Minimum
Enter the lowest amount allowed to settle with this media type per transaction. For example, use this for a media type with inherent fees that make it too expensive for the commerce to accept it on small purchases.
EFT: Configure as per customer's preference and requirements.
Maximum
Enter the highest amount allowed to settle with this media type per transaction. For example, use this for a maximum amount determined by the clearing house.
EFT: Configure as per customer's preference and requirements.
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