Merchandise Reception
Merchandise Reception
With this option you can enter your received merchandise with or without a previously created purchase order.
Receive Merchandise without Purchase Order…
With this option you can enter your received merchandise without a previously created purchase order.
Deleted
Enable this option to delete a purchase order as soon as the buttons Receive or Close are clicked.
PO #
Enable the sequential number of a previously created purchase order to receive the associated merchandise. If a purchase order was created by the order expert and was not edited since its creation, this number is preceded by an icon.
Supplier
Supplier name of previously created purchase order.
Order Date
Date the previously created purchase order was created.
Select a PO# or "Receive Merchandise without Purchase Order" on the left and click the Received button to start entering a received order.
Select a PO# on the left and click the Delete button to remove an obsolete purchase order.
Select a PO# on the left and click the Export button to create an export file in XML format to be sent to a 3rd party software.
NOTE: The export will be stored in the folder defined in Inventory Management / View / Options / Purchase Order branch.
Click the close button to commit changes and exit this list and return to the Inventory Management module main screen.
Merchandise Reception Information
Purchase Order sequential number.
NOTE: This field is displayed only for the merchandise reception of a previously created Purchase Order. This field is informational only and cannot be edited.
Supplier
Enable from the list the supplier from whom you made a purchase.
NOTE: For the merchandise reception of a previously created Purchase Order, this field is informational only and cannot be edited.
Reception Date
Enter the date when you received the merchandise.
NOTE: Your stock will be updated from this date.
Due Date
If indicated on the supplier invoice, enter the Date due.
Currency
Enable the appropriate currency.
Invoice #
Type in the invoice number you want to enter in the Back-Office. If the invoice already exists, the Back-Office finds it and brings the invoice on the screen.
Location
Enable the appropriate location.
User ID
Enter the name of the person who physically received and counted the merchandise during the reception.
NOTE: This field will only be available for the merchandise reception of a previously created Purchase Order. If receiving merchandise without a purchase order, this field will not be visible.
Merchandise Reception Detail
Purchase order sequential number.
Supplier
Supplier from whom you made the purchase.
Delivery
Merchandise reception date.
Invoice #
Invoice number entered in the previous window.
Code
Product code.
Description
Item description.
Qty Ordered
Quantity of items ordered.
Qty Received
Quantity of items received.
Format
Purchase format.
NOTE: If the Extended Format Description option is enabled in Inventory Management / View / Options, the Purchase format is followed by (inventory quantity and format). Example: Vodka 10 bottles (40 ounces). This is helpful is the actual received product is in 26 ounces bottles.
Price
Price paid by purchase format.
Total
Total $ amount of this received item.
Compl.
Enabled when quantity received equals quantity ordered.
Reason
Explanation of backorder.
Add an item to the purchase order.
Modify an item on the purchase order.
Remove an item from the purchase order.
Use the fast entry mode to add items to the purchase order.
Makes quantity received equal to quantity ordered for all items entered in the purchase order.
Scan
Use this button to scan the invoice during merchandise reception and save it in the folder C:\Posera\MaitreD\Data\Scan.
NOTE: You need to have a Twain-compatible scanner and drivers installed in Windows.
Attachment
If an invoice has been scanned, use this button to view the saved file.
Total
Total $ amount of all items entered in the purchase order.
Item
Enable from the list the inventory item to add to your purchase order.
Current supplier item list
Enable this option to limit the code list to items whose current supplier is the selected supplier.
Show Inactive
Enable this option to also display purchase inventory items with the Inactive option enabled.
Quantity
Quantity received for this item.
NOTE: If the Extended Format Description option is enabled in Inventory Management / View / Options, the Purchase format is followed by (inventory quantity and format). Example: Vodka 10 bottles (40 ounces). This is helpful is the actual received product is in 26 ounces bottles.
Price
Price paid by purchase format.
Add this item to the purchase order.
Exit fast entry mode.
Merchandise Reception item Detail
Item
Enable this option to add an inventory item to your purchase order.
Code
Enable from the list the inventory item to add to your purchase order.
Current supplier item list
Enable this option to limit the code list to items whose current supplier is the selected supplier.
Show Inactive
Enable this option to also display purchase inventory items with the Inactive option enabled.
Quantity
Quantity received for this item.
NOTE: If the Extended Format Description option is enabled in Inventory Management / View / Options, the Purchase format is followed by (inventory quantity and format). Example: Vodka 10 bottles (40 ounces). This is helpful is the actual received product is in 26 ounces bottles.
Price
Price paid by purchase format.
Completed
Checked when quantity received equals quantity ordered.
NOTE: If you check the Completed option, the Quantity field above is automatically set to the Quantity Ordered. If you manually enter a value higher then the Quantity Ordered in the Quantity field above, the Completed option is automatically checked.
Undelivered Reason
Explanation of backorder.
Account
Enable this option to add a general ledger account to your purchase order.
Code
General ledger account to be added to.
Amount
Amount to add to the general ledger account.
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