Daily Deposit

Generating the Daily Deposit When you are doing a Daily Deposit, Maitre'D creates a file that can be imported into an accounting software. It also generates the Daily Deposit Report showing in an accounting format all P.O.S. divisions, discounts, taxes and media types. You must perform a daily deposit for each day. When you enable this option, Maitre'D shows you in a Daily Deposit sheet, the sales information to be deposited the next day:

Deposit amount

Enter in this field your deposit amount. The amount that was calculated by the Back-Office according to your sales is displayed in the Transactions field on the right side of your screen. If your deposit amount does not match the Transactions amount, you will need to justify the difference.

Deposit Number

Daily deposit number

Date

The Date field displays the accounting date for which you are creating the file.

Transactions

This field displays the amount that the deposit amount needs to match.

Balance

This field displays the difference between the Transaction field and the Deposit amount.

This key allows to add a new account. You may need to add a new entry to balance the transaction field and the Deposit Amount. When you select this button, a blank entry asking to enter the basic information for this entry is displayed.

Account number

Select from the drop-down menu, the account that you want for this entry.

Remark

Enter in this field any remark for this transaction.

Amount

Enter the amount for this entry. If this amount affects the Credit column you must enter a negative amount (ex. $23.35-)

Balance

This field shows you the current balance according to every entry for the Daily deposit. This field needs to be at $0.00 to be able to close this Daily deposit.

This key allows to modify information on Daily Deposit entries. Select the entry to modify and click on the MODIFY key. The Daily Deposit entry will display allowing changes to any field from that entry.

This key allows to delete a Daily Deposit entry from the current Daily Deposit sheet. Select the entry to delete and click on the DELETE key.

When the Balance on that sheet equal $0.00, you are allowed to close the Daily Deposit by clicking the OK key. An export file is create and the Maitre'D's Daily Deposit report is generate.

Customers

This function allows to manage customers that are interfaced to an accounts receivable software package.

The only option you will use is the Modify button in order to browse your accounts, for example to get a customer's address.

This key allows to modify information on account receivable customer records. Select the record to modify and click on the MODIFY key. The account receivable customer record will display and you are allowed to change any field.

This key allows to add information on account receivable customer records. . The account receivable customer record will display and you are allowed to add any field.

This key allows to delete a customer record from the account receivable database. Select the record to delete and click on the REMOVE key. A warning message will prompt you for a confirmation to delete that record. Click on OK to delete this record.

Code

You will see the customer's A/R that refers to your accounting package.

Name

Your customer full name.

Address 1, 2, and 3

Customer address in the three lines available.

Postal Code

Customer zip code for the address.

Reference

If this account receivable is a company, you can enter a reference name.

Phone

Customer phone number.

Discount Rate

To have information about this function please call your Maitre'D dealer.

% Privilege

To have information about this function, please call your Maitre'D dealer.

Credit Limit

Enter the customer credit limit. This limit will be verified when you make a charge for that customer.

Amount Due

Maitre'D displays the current amount due that this customer owe to the store.

Total Amount

Maitre'D displays the running amount total for this account.

Available Credit

Maitre'D displays the current available credit that is the result of the following formula: (Credit Limit – Amount Due = Available Credit).

Printer

This option is driven by the operating system. This option allows to select the printer and parameters you wish to use to print your reports.

Log

The Log option allows to start and view operations traces about Accounting Interface Module.

Log Level

Three different Log level are available, Standard, Detail and Debug. This option is for trouble shooting purpose and should be use only with the supervision of your Maitre'D reseller.

Use the View key to access to log file.

Toolbar

This option let you choose whether you want to see toolbar (all the icons at the top of your screens) or not. This selection toggles from enable and disable. When there is a check mark besides the option, the option is enabled and you will see the toolbar.

Status Bar

This option let you choose whether you want to see status bar (the line located at the bottom of your screen) or not. This selection toggles from enable and disable. When there is a check mark besides the option, the option is enabled and you will see the status bar.

Overview

The Accounting Interface module option from the Maitre'D Desktop allows you to create a file that can be imported into an accounting software. It also generates a report in an accounting format. Every P.O.S. divisions, discounts, taxes, media types and Inventory categories are linked to accounts. In order to access this module, click on the Accounting Interface icon on the screen of the Back-Office or of the module you are in.

After selecting the Accounting Interface option, the Accounting Interface menu display.

Toolbar

This option let you choose whether you want to see toolbar (all the icons at the top of your screens) or not. This selection toggles from enable and disable. When there is a check mark besides the option, the option is enabled and you will see the toolbar.

Status Bar

This option let you choose whether you want to see status bar (the line located at the bottom of your screen) or not. This selection toggles from enable and disable. When there is a check mark besides the option, the option is enabled and you will see the status bar.

Options

This option allows to program the basic accounts of the accounting Interface. When you enable this option, the following screen displays:

Configuration

Accounting Interface

Enable from the drop-down menu the appropriate accounting interface according to your accounting system. If your accounting system does not show on the list, select the ASCII interface.

Path

When you make a daily deposit, the system will create an export file. Enter in this field where you want this file to be store on your drive (for example, C:\POSERA\GL).

Company File

Use the folder icon to point to the file QuickBooks uses to store the data.

Test

The Test button allows verifying the connection to the QuickBooks Company File.

Source code

Enter here the source code needed for the Accpac accounting software.

Last Date

This is the last date that the daily deposit was done. When you are setting the G/L module for the first time, enter the previous date from when you will start to do the Daily Deposit.

Deposit Number

This is the number of the last daily deposit that was sent to the accounting software. When you are setting the G/L module for the first time, set this number to a value your accounting package will accept without conflict, in accordance with your accounting software consultant.

Options

Options Branch

These options determine which portion of the information to export during the Daily Deposit operation.

Export Accounts Receivable

Enable this option to export Account Receivable information.

Export Accounts Payable

Enable this option to export Account Payable information.

Export General Ledger

Enable this option to export General Ledger information.

Main Accounts

Accounts Branch

Bank

Select from the drop-down menu, your main bank account. When you do a Daily Deposit, the Deposit amount will be entered into this account.

Delivery Charge

Select from the drop-down menu the account the delivery charge will be entered into.

Excluded Service

Select from the drop-down menu the account the excluded service will be entered into.

Account Payable

Select from the drop-down menu the first Account Payable account number.

Misc.Accounts

Miscellaneous Branch

Asset

Select from the drop-down menu the first Asset account number.

Liability

Select from the drop-down menu the first Liability account number.

Owner Capital

Select from the drop-down menu the first Owner Capital account number.

Earning

Select from the drop-down menu the first Earning account number.

Expense

Select from the drop-down menu the first Expense account number.

Expenses General

This option allows to set the Expenses. For each Inventory location, you have to link an account to every inventory categories. When you select this option, for each location,

Delivery Fees

If you are charging delivery fees in your Delivery configuration, select from the drop-down menu the appropriate account.

Misc

Select from the drop-down menu, the account the miscellaneous charges will be entered into.

Expenses Category

Select for each inventory category used in this inventory location an account number. To configure a category, highlight it and click on the MODIFY key. Then you are allowed from the drop-down menu the account number wanted.

Account Number

Select from the drop down menu the account number that represent this inventory category in the accounting package.

Income General

This option allows to set the incomes. For each P.O.S. Revenue Center, you have to link an account to every taxes, payments, divisions and promotions use.

Delivery Fees

Select from the drop-down menu the account that Maitre'D will use for Delivery Fees.

Service

Select from the drop-down menu the account that Maitre'D will use for Service.

Income Taxes

Select for each tax used in this revenue center an account number. To configure a tax, highlight it and click on the MODIFY key. Then you are allowed to select from the drop-down menu the account number wanted.

Account Number

Select from the drop down menu the account number that represents this tax in the accounting package.

Income Payment

Select for each payment used in this revenue center an account number. To configure a payment account, highlight it and click on the MODIFY key. Then you are allowed to select from the drop-down menu the account number wanted.

Account Number

Select from the drop down menu the account number that represents this media type in the accounting package.

Income Divisions

Modes

In each Division - Mode Branch, Select for each Division used in this revenue center an account number. To configure a Division, highlight it and click on the MODIFY key. Then you are allowed to select from the drop-down menu the account number wanted.

Account Number:

Select from the drop down menu the account number that represents this division in the accounting package.

Income Promotion

Select for each Promotion used in this revenue center an account number. To configure a Promotion, highlight it and click on the MODIFY key. Then you are allowed to select from the drop-down menu the account number wanted.

Account Number

Select from the drop down menu the account number that represents this promotion in the accounting package.

Copy Income Accounts

After you have set the income accounts and linked them to the corresponding taxes, payments, divisions and promotions in the P.O.S. Revenue Center, you may use this feature to copy the information to additional Revenue Centers.

Source Revenue center

Enable the menu where you have linked the accounts.

Target Revenue center

Select the Revenue center where you wish to copy this information.

Click the copy button after you have made your selections.

Click this button to cancel the operation and close the window.

Click this button to copy your source selection to all target revenue centers.

Copy Divisions Accounts

After you have set the divisions accounts and linked them to the corresponding divisions in the P.O.S. Revenue Center, you may use this feature to copy the information to additional Modes.

Source Mode

Select the mode where you have linked the accounts.

Target Mode

Select the modes where you wish to copy this information.

Copy

Click the copy button after you have made your selections.

To All Modes

Click this button to copy your source selection to all other modes.

Account Chart

This function allows to manage account from the account chart.

This button allows to modify information on account record. Select the record that you would like to modify and click on the MODIFY key. The account record will be display allowing to change the description or the type for this account.

This button allows to add a new account record to the account chart. When you click this button, a blank account record will be displayed asking you to enter the basic.

This button allows to delete an account record from the account chart. Select the record to delete and click on the DELETE key. A warning message will prompt you for a confirmation to delete that record. Click on OK to delete this record.

Code

Enter the Accounting Interface account number.

Description

Enter the full description of the account.

Type

Select from the drop-down menu the appropriate type for this account.

Payable Account chart

The Payable Account Chart option allows to add, modify or remove account from the Payable Account chart. This option is available only if you have the Account Payable interface license.

This key allows to modify information on payable account records. Select the record to modify and click on the MODIFY key. The payable account record will be display allowing to change the description or the type for this account .

This key allows to add a new payable account record to the Payable Account chart. When you click this button, a blank payable account record will display asking to enter the basic information for that account.

This key allows to delete a payable account record from the payable account chart. Select the record to delete and click on the REMOVE key. A warning message will prompt you for a confirmation to delete that record. Click on OK to delete this record.

Code

Enter the supplier payable account number.

Supplier Name

Enter the full name of your supplier.

Type

Select from the drop-down menu the appropriate type of account. Usually "Liability".

List Account

Maitre'D's Chart of Account list shows for all G/L accounts the code, description and accounting type

Payable Account

Maitre'D's Chart of Payable Account list shows for all payable accounts the code, description and accounting type.