Overview

The Converter Module from the Maitre'D desktop allows to convert data file from sales, management, payroll and inventory in a Dbase format. These files can be accessed using any off-the-shelf software such as Crystal Report or sent to a remote location using the Maitre'D Corporate Communication software. Converter is also in charge of menu update from Head-Office Broadcast.

In order to access this module, click on the Converter icon on the screen of the Back-Office or of the module you are in.

After selecting the Converter option, the Converter menu displays.

Toolbar

This option allows to choose whether to display or not to display the toolbar (all the icons at the top of your screen). This selection toggles from enable to disable. When there is a check mark beside the option, the option is enabled and you will see the toolbar.

Status Bar

This option allows to choose whether or not to display the status bar (the line located at the bottom of your screen). This selection toggles from enable to disable. When there is a check mark beside the option, the option is enabled and you will see the status bar.

Export

The Export option, allows to convert the specified files of the current day, in DBF files. The system will create these DBF files and store them in the path displayed in the View/Options/General Output Path field.

Import

The Import option, allows to import manually the broadcast files, downloaded from the corporate office. When selecting this option, the program looks if an updated file is ready for activation (activation date has reached) in the input path (Converter/View/Options/General Branch). If so, process it to update the revenue center's database.

Reset Control File

During the End of Day process, Maitre'D can create a Full Data Extract to be sent to the Corporate Office. This Full Data Extract contains the equivalent of the Full System Backup as well as the Archived Checks. To keep the size of this file as small as it can, the file includes only data files that were modified from the last End of Day. To create a Full Data Extract file that will include all databases again, you must reset the Control File, type YES to confirm the operation.

Cumulative Files

Disable this option to exclude Cumulative sales from the new Full Data Extract.

Archive Files

Disable this option to exclude Archived checks from the new Full Data Extract.

Log

The Log option allows to start and view operations traces about Converter Module.

Log Level

Three different Log level are available, Standard, Detail and Debug. This option is for trouble shooting purpose and should be use only with the supervision of your Maitre'D reseller.

Use the View key to access to log file.

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External Sales Posting

Config. Service Web

The External Order System (EOS) allows transmission of orders over the web.

Activate Web Service

Enable this option to setup the different parameters needed to establish communication with the EOS.

Address

Specify the URL of the web service the system must connect to.

User Name

Specify the user name to use when identifying the system with the EOS.

Password

Specify the password to use when identifying the system with the EOS.

Confirmation

Confirm the password that must match the one specified in the above field.

Diagnostic

Show Log

Click this button to display the event journal.

Verify Binding

Click this button to confirm the communication configuration with the EOS.

Options

This option allows to view the path where the exported files will be stored. It also allows to select the DBF files you wish to create, and finally give you access to activate the converter process.

General Branch

This option allows to view the paths used by the Converter Module. It also allows to select the DBF files you wish to create, and finally receive access to activate the converter process

Input Path

Display the path where the import files will be stored. The default path is C:\POSERA\CCM\CLIENT\INCOMING.

Output Path

Display the path where the export files will be stored. The default path is C:\POSERA\CCM\CLIENT\OUTGOING.

Restaurant ID

Display the Restaurant ID that will be used to identify the files sent to the Communication Server application. Make sure the Restaurant ID field is unique for each location.

Files Branch

Sales

Divisions

Enable this option if you wish to export a DBF file that includes the sales amount by divisions, revenue centers, modes and hours.

Taxes

Enable this option to export a DBF file that includes the taxes by hours and revenue centers.

Discounts

Enable this option to export a DBF file that includes the promotions by hours and revenue centers.

Transactions

Enable this option to export a DBF file that includes the transaction summary by hours.

Payment

Enable this option to export a DBF file that includes the detail of sales payment media.

Total sales

Enable this option to export a DBF file that includes the permanent totals recorded by the system.

Invoice

Enable this option to export a DBF file including the summary of invoices.

Invoice details

Enable this option to export three DBF files including invoice details.

Management

Cost

Enable this option to export a DBF file that includes the sales statistics, and cost by hours.

Statistics

Enable this option to export a DBF file that includes the sales statistics by hours and revenue centers.

Payroll

Punches

Enable this option to export a DBF file that includes the detail of punches by employee.

Sector

Enable this option to export a DBF file that includes the total hours, salary by hours and department.

Inventory

Stock

Enable this option to export a DBF file that includes the stock status, at the beginning of the day (after End of Day).

Purchase

Enable this option to export a DBF file that includes the detail of inventory purchases (for new purchases only).

Cost

Enable this option to export the DBF file, concerning inventory cost.

Ratio

Enable this option to export a DBF file that includes the real and theoretical cost and inventory value by inventory categories.

Data Export

Full Data Export

Enable this option to export an Encrypted file that includes the full system backup to the Corporate Office.

Configuration Data Export

Enable this option to export an Encrypted file that includes the revenue centers configuration to a third party External Sales System after a Broadcast.

Diagnostic Branch

Log File

Enable Export Log File

Enable this field to start a log of every transaction regarding the conversion of Maitre'D files in DBF format.

Enable Import Log File

Enable this option to record the events happening during Broadcast file importation.

View Export Log File,View Import Log File

Click on this button to display the import or export log file.

Export/Import

Disable Export

Select the Disable Export field to disable the file exportation of the DBF files. If so, the conversion of the files for the current day will not be done. After the End of Day process, you will not be able to go back and export the files for that day.

Disable Import

Select the Disable Import field to disable the file importation of the Corporate Broadcaster revenue center changes. If so, even if a revenue center broadcast file is ready to activate, the revenue center update won't execute.

Sequence

This field will increment at each End of Day.

External Sales Posting

Sales can be imported from the web or a kiosk into Maitre'D thanks to the XML platform. Files transferred to the Back-Office are treated in real time. Therefore, inventory updates are also in real time. This increases efficiency and eliminates the need for costly equipment. Since data is transferred automatically, this eliminates errors from manual data entry.

General Branch

The general tab of the external sales posting option allows to choose the path of the folder where external sales will be received.

External Sales Import

Enable this option to receive external sales information in an XML formatted file.

Directory

Select the path of the folder where the external sales information will be available for import in an XML formatted file. NOTE: Use the folder icon to browse to your shared directory.

External Configuration Import

Enable this option to receive external sales information configuration in an XML formatted file.

Directory

Select the path of the folder where the external sales information configuration will be available for import in an XML formatted file. NOTE: Use the folder icon to browse to your shared directory.

Items Branch

The items branch of the external sales posting option allows to map sales items from external sales to Maitre'D sales items.

Select this button to modify an existing external sales item mapping.

Select this button to add a new external sales item mapping.

Select this button to remove an obsolete external sales item mapping.

Items Revenue Center

Select from the list the Maitre'D revenue center where these external sales will be posted to.

External value

Enter the code of the external sales item.

Internal value

Select the Maitre'D sales item from the list.

Discount Branch

The discount branch of the external sales posting option allows to map discounts from external sales to Maitre'D discounts.

Select this button to modify an existing external discount mapping.

Select this button to add a new external discount mapping.

Select this button to remove an obsolete external discount mapping.

External value

Enter the code of the external discount.

Internal value

Enable the Maitre'D discount from the list.

External Sales Posting

Waiter Branch

The waiter branch of the external sales posting option allows to map waiters from external sales to Maitre'D waiters.

Select this button to modify an existing external waiter mapping.

Select this button to add a new external waiter mapping.

Select this button to remove an obsolete external waiter mapping.

External value

Enter the code of the external waiter.

Internal value

Select the Maitre'D waiter from the list.

External Sales Posting

Taxes Branch

The taxes branch of the external sales posting option allows to map sales from external sales to Maitre'D sales taxes.

Select this button to modify an existing external sales tax mapping.

Select this button to add a new external sales tax mapping.

Select this button to remove an obsolete external sales tax mapping.

External value

Enter the code of the external sales tax.

Internal value

Enable the Maitre'D sales tax from the list.

External Sales Posting

Media Branch

The media branch of the external sales posting option allows to map media types from external sales to Maitre'D media types.

Select this button to modify an existing external media type mapping.

Select this button to add a new external media type mapping.

Select this button to remove an obsolete external media type mapping.

External value

Enter the code of the external media type.

Internal value

Enable the Maitre'D media type from the list.

External Sales Mapping

Advanced Branch

Traces

Transactions

Enable this option to keep a trace of the external transactions.

Options

Media Type

Select from the list a Maitre'D media type where any discrepancy amount for external sales will be posted to. This will be used if the total calculated by Maitre'D does not match the total set in the XML import file.

Time Out

Enter the number of seconds to wait for an external order to be released by another process.

Use Preparation Time

Enable this option to allow the use of the delayed Preparation Time for a Pre-Order coming from the web. NOTE: If the Pre-Order is not for the same day, only cash can be accepted as the media type, and no discount can be applied.

Use External Tax Calculation

Enable this option to accept the tax amount from the external file rather the one calculated from the tax's setup in the P.O.S. Control module, if there is a discrepancy. In such an event, the difference will be posted to the media type chosen above, and will be logged in the answer files.

Acknowledge Corporate Message

Enable this option to acknowledge reception of a message from the corporate office.

Custom Data Tracking

The custom data tracking allows to setup real-time data tracking to be broadcasted to the Maitre'D Databoard.

Select this button to add a new real-time data tracking.

Select this button to modify an existing real-time data tracking.

Select this button to remove an obsolete real-time data tracking.

Select this button to add a new real-time data tracking using the Custom Data Tracking Wizard.

Identification

Description

Enter a description for the data tracking.

XML Tag Name

Enter an XML tag that will contain the data tracking. This cannot include spaces or special characters.

Selection

Counter Type

Select the type of counter you want to track. Available choices, by Price or Quantity, are Promotion, Division, Item and Category.

Revenue Center

For Item Counter Types, select the revenue center you want to track.

Promotion, Division, Item or Category

Select the Promotion, Division, Item or Category you want to track.

Summary

Select the type of tracking you want to use. Available choices are Maximum, Minimum or Summary.

Data Tracking

Real Time

Enable this option to track Promotions, Divisions or Items.

End of Day

Enable this option to track Categories.

Custom Data Tracking

Select this Wizard button to add a new real-time data tracking using the Custom Data Tracking Wizard. The wizard simplifies the setup of real-time counters broadcasted to the Maitre'D Databoard, and thus reduces the programming time of Custom Data Tracking. It has the ability to add multiple counters in the same operation and allows selection and modification of previously entered XML tags.

Counter Type

Enable the type of counter you want to track. Available choices are Promotion, Division, Item and Category.

Summary

Enable the type of tracking you want to use. Available choices are Average, Maximum, Minimum or Summary.

Function

Available choices are by Price or Quantity.

Revenue Center

For Item Counter Types, select the revenue center you want to track.

Description

Enter a description for the data tracking.

Optionally, select this button to edit the XML Tag Name.

Identification

Description

Description for the data tracking.

XML Tag Name

XML tag that will contain the data tracking. This cannot include spaces or special characters.

Selection

Counter Type

Type of counter. Available choices are PromotionPrice, PromotionQuantity, DivisionPrice, DivisionQuantity, ItemPrice, ItemQuantity, CategoryPrice and CategoryQuantity.

Summary

Type of tracking. Available choices are Average, Maximum, Minimum or Summary.

Revenue Center

For Item Counter Types, select the menu you want to track.

Promotion, Division, Item or Category

Enable the Promotion, Division, Item or Category you want to track.