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6. Media Type Setup

Point of Sale Control

Payments

Media Type

The Media Types option from the Payments menu allows to create or edit a media record.

The Back-Office allows as many as 50 types of payment: Payment 1 is reserved for Cash. 2-23 are regular media types, such a Credit and Debit Cards, Foreign Currency, as well as Coupons, Gift Certificate and Frequent Diner redemption. Media types 24-50 are reserved for payments such as Paid In/Out, Gift Certificate sale, Account Receivable, Room Charge, tips, transfers and employee deposits. With the exception of the description, they must not be changed.

You can program each media type record individually. For example, you may program a specific credit card or gift certificate type. The Back-Office accumulates amounts individually for each type, and reports the amount on Server Financial Reports and/or the Daily Sales Report.

Media Type

Setup

Description

Type in a short but meaningful description for this media type. The description is printed on readings as well as on Maitre'D Back-Office reports. It is also displayed on the POS payment selection screen.

Payment Type

Select from the drop-down list whether this media type is Canadian debit, Cash, Cash card, Charge, External gift certificate, Foreign currency exchange, Frequent diner, Gift certificate, Meal plan, PC-EFTPOS Pre-Auto, PC-EFTPOS Sale or other.

Payment Surplus

Select how payment surplus, also called over-tendering, is treated by Maitre'D. Available options are:

• Null: This option is used for card payments in environments where tips are not accepted.

• Tip entry: This option is used for card payments where the payment surplus is to be treated as tips.

• Change: This option is meant to be used with cash and foreign currency where any payment surplus is to be calculated as change that is returned to the customer. This option can also be used with Gift Cards in certain regions where customers can claim unused balance on gift cards.

Identification

Room Charge

Enter the room identification to be used by the room charge interface. If posting of other payments is allowed in the room charge interface, then all the bills paid using this media will be posted to the hotel interface at the specified room identification. This posting will occur during the end of day operation. If no identification is supplied, then this media will not be sent to the hotel system.

Fiscal

Enter the Payment Means number to use from the Fiscal Printer "Spark" Configuration in Russia.

Currency

Exchange Rate

Define the exchange rate between the currency used and the medium of payment by using this function. The rate used takes the difference in the number of decimals for the two currencies into account. For example, to convert $5.00 to LL8000 you can use -1 as the number of decimals, a rate of 1.6, and a monetary sign of " LL ". The rate needs to be 1.6 and not 1600 since there is a 3-digit difference in the number of decimals between the two currencies.

Currency Sign

Enter the symbol representing the currency sign followed by the decimal separator character. The currency sign will appear in front of all currency amounts printed or displayed and the separator will be used to tell where the decimals begin.

Example:

USA " $. " $4.95 (with number of decimals = 2)

Other " LL " LL4950 (number of decimals = -1)

Other " FF " FF49,5 (number of decimals = 1)

With a negative number of decimals, no decimals will be used because zeroes are appended to the amount.

Nb. ofDecimals

Enter the amount of decimals to appear in the currency amounts displayed or printed. If there are no decimals but instead there are a number of mandatory zeroes to appear, enter the number of mandatory zeroes as a negative value in this field.

Example:

USA: 2 decimals $9.95

Other: LL9950 decimal = -1

^ Mandatory zero here

Media Limit

Minimum

Enter the lowest amount allowed to settle with this media type per transaction. For example, use this for a media type with inherent fees that make it too expensive for the commerce to accept it on small purchases.

Maximum

Enter the highest amount allowed to settle with this media type per transaction. For example, use this for meal plans allowances that authorize employees to use only up to a certain amount, including taxes.

Cash Discount

Cash Discount

Select the discount to be applied to the guest check when a customer decides to pay with cash.

Cash Discount Prompt

Configure the text that will be displayed on the POS screen and on the guest check to identify the total to be paid if the customer elects to pay with cash. the default text is "Cash Total".

For more details, see:

Cash Discount Overview

Electronic Funds Transfer Setup

Point of Sale Control Setup

Option

Print Receipt

Enable this option to prompt for a receipt when a check is settled using this media type.

Check on Receipt

Enable this option to print the detail of the items on the receipt.

Folio

Enable this option for the workstation request a reference number for this media type. The system uses the folio number for tracking and validation of credit card charges.

Keyboard Input

Enable this option to display a full keyboard that allows for alphanumeric characters when the workstation requests a folio reference number for a media type, to allow letters in addition to numbers.

Included in Report

Enable this option to include transactions settled with this payment type in the Media reports. Otherwise, they will only be included in Sales reports.

Customer Receipt

Enable this option to automatically print two copies of the receipt with a space for the signature.

Tip Entry on Receipt

Enable this option to print lines for tip and total on the customer's receipt.

Open Drawer

Enable this option to open the cash drawer for this media type.

Mandatory Confirmation

Enable this option to restrict this form of payment to certain employee configurations who have the Payment Confirmation option enabled in Point of Sale Control / Employee / Configuration / Invoice / Payment. If an employee with this option disabled still chooses this payment type, a keypad appears for another employee with this option enabled to Login and confirm the media and amount.

Auto Adjust Tips on External Order

Enable this option on media types that may require tip adjustment on completion of a delivery order processed through an external ordering service. With this option enabled, delivery drivers will automatically be prompted to adjust tip amounts when completing their delivery orders at the POS, but only if the order was an external order, and only if the order was paid using a media type with this option enabled.

Paid In/Paid Out

Paid In

Media types 26 to 35 are reserved for Paid In and Paid Out. Enable this option for Paid Ins. Disable it for Paid Outs.

Cash Only

Enable this option to only accept Cash to settle Paid In/Out transactions. Disable it to accept any media type.

Icon

Select an icon to display next to the media type description on the workstation.

Card Type

EFT Category

Select the payment category code to use with EFT.

Type

Select the type of payment between Cash, Credit, Debit or Other. This field is only required for fiscal printers and sales recording modules. It has no effect otherwise.

Discount Rate

If this media type is for a credit card, type the rate the credit card company charges when you send the credit card invoices. Type a zero if this media type is not a credit card, or if the credit card company rate is paid separately.

Tips Credit Fees

Most credit cards companies charge fees to process the transaction thus not paying the total amount charged. Enter the percentage that you want to remove from tips paid to the waiter using this media type. If you do not want to use this option, leave it to 0.

Electronic Fund Transfer

If this payment medium uses electronic funds transfer, enable this option.

Hide Card Number

Enable this option to mask the first digits of the card number and show only the last four digits on the voucher for Frequent Diner or Gift Cards, or no numbers at all if this is the Account Receivable payment type.

Show on Merchant Copy

Enable this option to print the card number on the merchant's copy.

Validation

If you enable this option, the Back-Office checks if the credit card number entered agrees with certain digits that are always present in credit card account numbers. If you disable this option, the Back-Office does not validate the credit card number. Validation also allows for the card to be swiped directly at the payment screen and be automatically recognized by Maitre'D without having to manually select a card brand.

Expiration

If you enable this option, the Back-Office requests the expiration date for a credit card payment. This date has to be entered in the format MM/YY. The system will check for the validity of this date.

Debit Card

Enable this option if this media type is a debit card.

Card Validation

Custom Card

Enable this option if you are using custom cards such as a school student cards that have their own structure and pattern.

Number of Digits

Some credit card companies have credit card numbers that may vary in their total number of digits, whereas other cards have a set number of digits. Two fields should be filled in order to validate the credit card number's length. Type the credit card's appropriate number of digits in the first field then type 0 in the second field to specify that this is a fixed number of digits (zero is the default for the second field). Conversely, you will need to enter a number of digits in each field for cards that have two possible card number lengths.

Starting With

Some credit card companies have credit card numbers that may begin with different digits, whereas other cards always begin with the same digits. Four fields can be filled in order to validate the credit card number's beginning. Type the credit card's appropriate first digits in the first field then type 0 in the second field to specify that these are constant beginning digits (zero is the default for the second to fourth fields). Conversely, you will need to enter beginning digits in each field for cards that have different possible card number starts.