Date Control

The Date Control option allows to modify dates used by the Back-Office. You may change the beginning and ending date of the year, the first day of the week, the last closed day and the last daily report. Modifying these dates affects Weekly, Periodic and Yearly reports. Monthly reports always rely on calendar months and will therefore remain unaffected by these settings.

First Day of the Week

Select the day on which you want the sales reports begin every week. For instance, if you select Monday, the weekly reports will span from Monday to Sunday.

Start of Year

Select the first day of the accounting year. The Back-Office calculates the periods according to these dates. The annual report contains these dates and all dates in between.

End of year

Select the last day of the accounting year.

Last Closing Day

Select the date of the last closing day. When you first install the Back-Office, set this date to the previous day. The accounting system uses this date for reports.

Daily Summary Number

Number of days closed since the system went Live.

Weeks per Period

Period [1 - 13]

The accounting year can be divided in periods of one to five weeks. There can be as many as thirteen periods in a year. Program the number of weeks that each period should contain. Use partial weeks that can exist at the start and end of year. If not enough weeks are programmed; the extra weeks will fall in the last programmed period.

Use this function to rebuild the cumulative files for Week, Period, Month and Year.

Calendar

The Calendar option from the Tools menu allows to view the period settings for the Back-Office. If you want to modify these settings, use the Tools/ Date Control option.

Inventory Deletion

The Inventory Deletion option allows to reset the inventory data and history. The inventory items and the general structure will remain, but all quantities will be reset to zero. All purchases, requisitions, productions and all inventory-related data will be deleted as well.

->DELETE<-

Type the word DELETE in uppercase to confirm that you really want to perform an inventory deletion, then click OK to proceed.

Sales Deletion

The Sales Deletion option from the Tools menu allows to permanently remove all existing sales reports and guest checks from the Back-Office and all punches in the Time and Attendance module This option does not erase the programmed revenue centers, employees, or configuration functions. Only Maitre'D Technical Support should use this option. Select the Sales Deletion option. The following warning message displays.

After you have read the warning message, press Enter or click on OK.

->DELETE<-

Type the word DELETE in uppercase to confirm that you really want to perform a sales deletion, then click OK to proceed.

The system will prompt to enter a new System Starting Date.

Starting Date:

Enter the date your system will start save sales historical information from. This option should be set to your first day of live operation with the Maitre'D POS System.

Use this function to make 2003 archives usable in Maitre'D 2005 after upgrading from Maitre'D 2003. The 2003 archived checks and summaries, needed for some reports, are unreadable because of the modified Item structure.

Archives

Disable the Checks if you prefer to do these on separate days.

Sum

Disable the Summaries if you prefer to do these on separate days.

With Trace

Enable this option to display the conversion time taken for each archive file.

Import Maitre'D 2003 Archives with Item files

This function works like the former Import function above, but it also extracts from the last 31 accounting days archives the content of file 7 and 8, to get information such as the PLU, for example, for reporting purposes.