Transaction Entry

This option allows to manually enter transactions on an account. There are three types of transaction that can be entered: check, credit or charge.

Customer

Select from the drop-down menu the A/R customer that you are entering transactions for and click on the OK button to access that record.

This button allows to add a new transaction entry to this customer record. When you select this button, you will be prompt asking to edit every field for the new entry.

Date

Enter the date of the entry.

Amount

Enter the amount of the entry.

Reference

Enter in this field any references for the entry such as check number, mini-descriptions like adjustment or error.

Type

Enable from the drop-down menu, the type of entry. There are three different types: Charge, Check or credit.

This button allows you to modify information on the transaction entry. Select the entry that you want to edit and click on the MODIFY button. The transaction entry will be displayed and you will be allowed to change any field.

This button allows to delete a transaction entry from the customer record. Select the entry to remove and click on the DELETE button. A warning message will prompt you for a confirmation to delete that entry. Click on OK to remove this entry.

Check Inquiry

This option allows to see specific guest checks that have been close as a receivable. When you select that option,

Customer

Enable from the drop-down menu the A/R customer for whom you wish to view a specific check and click on the OK key to access that record.

Date

Date column displays transaction date.

Reference

Reference column displays Invoice number of the transaction.

Sales

Sales column displays transaction total sales + taxes.

Tips

Tips column displays gratuity applies on the transaction.

Tax

Tax column displays total tax amount apply on the transaction.

Total

Total column displays transaction total sales + taxes + gratuity.

This key allows to view on screen and print a specific receivable check from this customer. Select the transaction to view and click on the PRINT key. The transaction detail will display on the screen allowing to print it.

Finalize Statements

The Finalize Statement option allows to remove all previously printed transactions from future statements. Type "YES" to confirm the operation. All these transactions will be part of the previous balance amount on the customer statement. This operation only apply to the transactions printed from the Report Center Module, they will still be accessible from the Account Receivable Module according to the No. of Days to keep trans. hist.field